Team Assistant

Job Description

Options seeks a Team Assistant to assist the WISH 2 Programme team (Lots 1 and 2) in the efficient administration and management of the programme.

• Contract type: Full time
• Salary: Commensurate with experience
• Location: Dakar, Senegal or Nairobi, Kenya
• Deadline: 21 November 2024
• Contact: opportunities@options.co.uk

Position

Options seeks Team Assistant to assist the WISH 2 Programme team (both Lots 1 and 2) in the efficient administration and management of the programme, including support to strengthen the organisational and operational approaches and systems.

The post holder will be responsible for:

• Providing administrative and project support to the WISH 2 programme, working closely with programme managers.
• Providing administrative support to the WISH 2 team.
• Providing administrative support to the development of the project management system and software, and coordinating the roll-out and maintenance of the system with the support of the PRU.
• Management of the team SharePoint pages and document libraries (including uploading and proactively identifying relevant information).

Requirements

• Experience of financial, administrative and logistical support in a busy office.
• Experience working in an international development organisation.
• Experience organising travel logistics, including flights, visas and accommodation.
• Ability to multi-task and prioritise rapidly.
• Enjoys a fast-paced working environment.
• Interest in and knowledge of international development.
• Highly proficient in the use of MS Office.
• Highly proficient in other office-based computer software and programmes.
• Experience rolling out systems and / or software.
• Excellent verbal and written communication skills, including formatting of external facing products (reports, presentations).
• Good numeracy and ability to work with budgets and financial systems.

Benefits

• Options offers a comprehensive benefits package including generous annual leave allowance, private medical insurance and 13 month pay.

Application Process

Only shortlisted applicants will be contacted for interview. Interviews will be held week commencing 02 December 2024.

Please note that this role will be subject to full pre-employment background checks including criminal record check, identification check, employment references and right to work verification (where appropriate).

Other Information

Options is dedicated to equal opportunity for all and recognises that every individual is unique. Whilst we always seek to embrace individual differences and celebrate the diversity of our workforce, we also want to ensure that every team member is suited to their role and that they are given the best opportunity to succeed.

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.

We seek people who are pro-choice, promote diversity and inclusion, are energetic and enthusiastic about Options’ vision.

Applicants must have the right to work in Senegal or Kenya.