Financial Specialist/ Accountant

Job Description

Financial Specialist/Accountant – USAID Senegal Entrepreneurship & Investment Activity

Position Title: Financial Specialist/Accountant

GROUP: USAID Entrepreneurship & Investment Activity

UNIT: Agriculture, Resilience, and Water (ARW)

Reports to: Operations Director

Position Summary

Will be responsible for USAID E&I accounting requirements, including management of accounts payable, expense reporting, monthly financial reports, statutory payments, payroll, accounts receivable, documentation for personnel files, budgeting/forecasts, records retention, audit preparation, and USAID fiscal requirements. Assist in the preparation of USAID-requested projections, estimates, value added tax (VAT) claims, and budget modification requests.

Essential Responsibilities

Financial Management and Reporting

• Manages the day-to-day accounting processes, finance components of the program in country, including the various petty cash funds and field office finance and accounting.
• Ensures overall compliance with WI’s financial policies, procedures and accounting principles.
• Develops procedures for monitoring and analyzing project budgets, which may include projection of expenditures and comparisons of actual and budgeted spending.
• Keep close contact with Bank for both the Mother bank account and Project bank account maintaining to ensure accuracy of balances
• Reviews vouchers prepared by the finance officer (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project;
• Accountant will review the payroll and took approval from the Team Leader for national staff payroll process, including preparation of the payroll report and variance tracker.
• Submits monthly financial report package to Regional Office on or before the set deadline after TL approval, including bank records and reconciliations, assets and liabilities schedules, payroll variance tracker, etc.
• Prepares wire requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
• Maintain financial controls and procedures for the payment of project funds.
• Monitors partners’ timely settlement of advances and cross check source documents.
• Ensures full compliance with Government of Senegal VAT and tax regulations, NGO registration, etc.
• Provides support to Winrock International for consolidated audit as required for NBR submission
• Maintains financial files (both hard and soft copy, and QuickBooks data), uploads monthly reports and documents to Winshare, and
• Lead annual external audits (FD4, Donor Audit etc.) and internal audit, including procurement of audit services from reputable audit firm or chartered accountants.

Donor Reporting

• Prepares financial reports is in accordance with SDC’s contractual requirements.
• Advises project staff on financial health through the provision of timely financial expenditure reports.
• Produces budget projections and reports for submission to SDC.
• Liaise with the Team Leader to ensure the project needs are being met in terms of Finance and Accounting.

Government Liaison/Reporting

• Submit necessary reports (VAT with holds, tax withhold, and others as required) to NBR and Deputy Commissioner of Taxes.
• Maintain liaison with NGO Affairs’ bureau and submission of necessary reports i.e FD-6, FD-4, FD-9 as and when required

Qualifications and Background:

Education

Bachelor’s Degree of Higher or equivalent experience.

Experience:

Minimum five years’ accounting and/or bookkeeping experience with USAID regulations and Requirements.

Skills/Knowledge

• Strong analytical and computer skills, including proficiency in Microsoft Suite (Outlook, Excel, and Word).
• Knowledge and understanding of Senegal accounting and audit rules and requirements.
• Hands-on experience with accounting software like QuickBooks.
• Advanced MS Excel skills including pivot tables and V-lookups. Experience with general ledger functions
• Excellent knowledge of accounting regulations and procedures, including GAAP

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.

Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion and equity across the entire organization